SOCIETY OF UNIVERSITY SURGEONS

CONSTITUTION

ARTICLE I

The name of this Association shall be THE SOCIETY OF UNIVERSITY SURGEONS.

ARTICLE II

The object of the Society shall be the advancement of the art and science of surgery by:
(1) the encouragement of its members to pursue original investigations both in the clinic and in the laboratory;
(2) the development of methods of graduate teaching of surgery with particular reference to the resident system;
(3) free and informal interchange of ideas pertaining to the above subjects.

ARTICLE III

SECTION l. Qualifications for membership.
(a) An individual under fifty years of age at the time of election during the Annual Business Meeting: (i) who has occupied a faculty position in a university department of surgery and its affiliated teaching hospital, following completion of a graduated university residency training in surgery and (ii) who by their work as surgeon, teacher, and investigator gives promise of a successful career in academic surgery may be nominated for election to the Society.
(b) However, individual exceptions to the above qualifications shall be made at the discretion of the Council.

SECTION 2. Procedure for nomination.
(a) An application form shall be filed in the Administration Office at least 6 weeks before the date of the Membership Committee meeting.; (b) The application form must be accompanied by letters from the nominators (two (2) SUS member sponsors) and from the chairperson of the department from which the candidate derives their appointment. These letters should describe fully the past and present activities of the candidate as they may bear on his/her future promise as a University Surgeon; (c) At least 3 weeks before the meeting of the Membership Committee (2002), information will be distributed to the membership of the Society concerning all of the nominees. Confidential letters of concern about the qualification of any nominee for membership will be used solely for the guidance of the committee and will not become part of the permanent records of the Society.

SECTION 3. Procedure for recommendation.
The chairperson of the Membership Committee will distribute complete files on the candidates to the committee 2 weeks before the meeting.
(a) Committee members will score all applicants and carry out additional investigation of the candidates as appropriate and forward their scores to the Administrative Office at least one week prior to the meeting.
All members of the committee will be assigned several candidates by the chairperson whom they will be responsible for discussing at the meeting. (b) The Membership Committee will meet and rank all candidates based on their accumulative scores and deliberations. (c) All 50- year old candidates will be discussed and a summary of the discussion including their final rank prepared by the Chairperson. (d) The Chairperson will recommend to the Executive Council at their Annual Meeting, election of those candidates who seem most qualified. The Chairperson will also present the summary statement of each 50-year old candidate to the Executive Council. (e) The Executive Council will review, discuss, and approve the final list of recommended candidates for membership that will be submitted to the membership at the business meeting for election.

SECTION 4. Procedure for election.
The Society will vote by secret ballot on the candidates recommended by the Council. The affirmative vote of four-fifths of the members present and voting will constitute election.

SECTION 5. Procedure for re-application.
A nominee not recommended for election, or not elected, can be reconsidered by the above procedure for up to three successive meetings, but must re-apply.

If a candidate is unsuccessful after consideration at three successive meetings, an interval of at least one year must pass before he/she receives further consideration.

ARTICLE IV

SECTION 1. The Honorary Members of the Society shall be nominated by the Council and elected by the Society. They shall enjoy all the privileges of other members except that of voting and holding office

SECTION 2. Any Active Member upon reaching the age of fifty years shall become a Senior member. The change in the age of active membership will be phased in over a five-year period commencing in 2001, so that by the year 2005, the superannuating age will reach 50. Senior Members shall continue to pay dues only until the age of 65, and shall continue to vote, but shall not have the privilege of holding office.

ARTICLE V

The Officers of the Association shall be a President, a President-Elect, a Secretary, a Treasurer, and three Councilors-at-Large, elected by ballot. No officer may be elected who will attain Senior membership during their term. The President and President-Elect shall be elected for one year, and the President-Elect shall automatically become President. The Secretary, Treasurer and Councilors-at-Large shall be elected for three years. The Secretary shall be elected one year in advance of the Secretary’s three year term.

ARTICLE VI

The Executive Council shall consist of the President, the President- Elect, the Secretary, the Secretary-Elect, the Treasurer, the Chairpersons of the Standing Committees, the three most recent Past Presidents, three Councilors-at-Large, the SUS representatives to Council of Academic Societies/Association of American Medical Colleges, Board of Governors with the American College of Surgeon, NABR, ABS, the Surgery Editorial Board appointee, the representative the ACS scholarship committee and the President of the SUS Foundation. It is the function of the Council to meet annually prior to the annual Business Meeting for consideration of matters to be presented to the Society at Large. The Council shall also receive the recommendations of the Membership Committee, and shall recommend candidates for election, according to the procedure outlined in Article III. All resolutions shall be referred to the Executive Council and shall be presented to the Society for vote upon recommendation of the Council.

ARTICLE VII

SECTION 1. It shall be the duty of the President to preside at all meetings of the Society, to give the deciding vote, to see that the rules of order and decorum are properly enforced in all deliberations of the Society, and to sign the approved proceedings of each meeting.

SECTION 2. In the absence of the President, the President- Elect shall preside, and in his/her absence the Secretary shall preside.

SECTION 3. It shall be the duty of the Secretary to keep a true and correct record of the proceedings of the meetings, to preserve all books, papers, and articles belonging to the Society, to keep an account of the Society with its members, to keep a register of the members with the dates of their admission and places of residence. He/she shall report unfinished business at previous meetings requiring action, and attend to such other business as the Society may direct. He/she shall also supervise and conduct all the correspondence of the Society. He/she shall also be reimbursed for such expenses as he/she may have encountered in the proper execution of his/her duties.

SECTION 4. It shall be the duty of the Treasurer to collect the dues of the Society and to make disbursements for expenses. He/she shall present an annual report of the financial condition of the Society. The accounts of the Treasurer shall be audited once yearly by a committee appointed by the President.

ARTICLE VIII

Vacancies occurring in the offices of the Society other than that of the President shall be filled by appointment by the President until the next meeting. They shall also appoint members to all committees

ARTICLE IX

This Constitution shall take effect immediately from the time of adoption, and shall not be amended except by a written resolution, which shall lie over one year and thereafter receive a vote of two-thirds of the members present.

Society of University Surgeons

BY-LAWS

ARTICLE I

The Society of University Surgeons shall meet annually at such place and time as previously designated at a preceding meeting.

ARTICLE II

The members present shall constitute a quorum for business.

ARTICLE III

The fiscal year begins on January first. The annual dues of each member shall be determined by the Executive Council with approval of the membership, payable on January first of each year. Each member of the Society who reaches the age of sixty five years shall automatically have his dues rescinded.

ARTICLE IV

Robert’s Rules of Order shall govern the sessions of the Society.

ARTICLE V

All questions before the Society shall be determined by the vote of the majority of those present at any regular meeting.

ARTICLE VI

The President shall deliver an address at the annual meeting.

ARTICLE VII

It shall be the duty of the Secretary, six weeks prior to the annual meeting, to notify the members of the Society and to urge their attendance.

ARTICLE VIII

The authors of papers shall provide the Chairman of the Publications Committee with titles and abstracts of their essays at least four months prior to the meeting, so that the Committee may, at its discretion, incorporate them in the preliminary program. The program committee chair shall notify those whose papers have been accepted for presentation.

ARTICLE IX

Surgical Education Committee

The Surgical Education Committee shall consist of the President-Elect, a representative from the American Board of Surgery, the Board of Governors with the American College of Surgeons representatives, and a representative from the Council of Academic Societies/Association of American Medical Colleges, and five additional members appointed by the president. The five appointed members shall serve for two years. The Chairperson of the Committee, appointed by the President with approval of the Executive Council, shall serve for a period of three years. A member of the Committee succeeding to the Chairmanship shall begin a three year term at the time of accession. The duties of the Committee shall be: to study and report to the Society on the status of those influences affecting education in surgery in the United States and Canada which may appropriately concern it.

ARTICLE X

Publications Committee

The Publications Committee shall consist of the President, a Chairperson appointed by the President with the approval of the Executive Council to serve two years, and eighteen additional members, each additional member, aside from the Chair, serving for two years. The terms of these additional members shall be staggered so that at least two replacements shall be appointed each year by the President.

The Publications Committee shall review the abstracts of all papers submitted and select those to be read before the Society. The Chairperson shall (a) collect the papers presented before the Society and pass upon them for publication; (b) forward them to the journal selected by the Society; (c) edit transcripts of the discussion of papers. The Chair shall refer controversial matters to the members of the Committee for vote.

ARTICLE XI

The Society shall have the power to drop from its rolls any member who: l) fails to fulfill the obligations as set forth in the Constitution and By-Laws; (2) absents themselves from three consecutive meetings without justifiable excuse (this does not apply to Senior or Honorary Members); (3) fails to pay their dues for more than one calendar year; (4) for any reason fails to retain their good standing in the medical profession. New members must attend and present at a meeting following election to membership in order to activate membership.

ARTICLE XII

The reading of papers shall be limited to an assigned time length, determined by the chair on publications. There shall be no formal discussions on the program. In the case of joint authorship, any one of the authors may deliver the paper.

ARTICLE XIII

These By-Laws may be amended at any meeting of the Society by majority vote. The amendment must be submitted to the Secretary 1 month prior to the meeting of the Executive Council, approved by them, and recommended to the Society for vote.

ARTICLE XIV

Nominating Committee

Commencing 2015, the Nominating Committee for elected officers of the Society shall include each member age 50 who has attended 3 of the last 5 annual meetings and present at the time of the meeting, plus the President, President-Elect, the three Past Presidents, and the most recently appointed Councilor.

ARTICLE XV

Social and Legislative Issues Committee
The Social and Legislative Issues Committee shall consist of the Chairperson, a representative from the American Board of Surgery, the Board of Governors with the American College of Surgeons representatives, and a representative from the Council of Academic Societies/Association of American Medical Colleges, and six additional members appointed by the president. The six appointed members shall serve for two years. The Chairperson of the Committee, appointed by the President with the approval of the Executive Council, shall serve for a period of three years. A member of the Committee succeeding to the Chair shall begin a three year term at the time of accession. The duties of the Committee shall include the study of social and legislative issues which may affect academic surgeons in the United States and Canada. The Committee will report its findings to the Executive Council and the Society; and, in addition, shall make recommendations for responsive action by the Society.

ARTICLE XVI

Scholarship Committee
The Scholarship Committee shall consist of two Councilors-at-Large, the President-Elect, the three Past Presidents, the American College of Surgeons Committee on Research and Education Representative and 2 additional committee members appointed by the President on an annual basis. The charge of this Committee will include the pursuit of funding to support research fellowships and in the selection of SUS foundation fellowship awardees when appropriate funding is available.

ARTICLE XVII

Membership Committee
The Membership Committee is charged to score, collate and rank in order (based on their cumulative scores and deliberations), all eligible applications (See Article II, Section 1 of this Constitution) for SUS membership. The Chairperson of the committee will present to the Executive Council of the Society this rank listing of applicants for approval at the February meeting of the Executive Council. The Council will recommend to the members at the business meeting.

The Membership Committee shall consist of a Councilor-at-Large who shall serve as Chairperson, a second Councilor-at-Large, the President, the three intermediate Past Presidents, the Secretary, and 12 additional members, appointed by the president. The appointed members will serve staggered two-year terms. The President will appoint (with approval of the Executive Council) four new members each year. The Membership Committee shall meet during the October meeting of the American College of Surgeons to review the scores and rank the applicants at a time and place to be determined by the Chairperson.

ARTICLE XVIII

Global Academic Surgery Committee
The Global Academic Surgery Committee shall consist of the Chairperson, 6 active SUS members, and 2 senior SUS members.  The Chairperson of the Committee, appointed by the President with approval of the Executive Council, shall serve for a period of three years.  The Committee members shall serve a period of two years. The terms of the members shall be staggered so that at least two replacements shall be appointed each year by the President. A member of the Committee succeeding to the Chairmanship shall begin a three-year term at the time of accession.  The purpose of the Committee is to promote excellence in surgical education, research, clinical care, collaboration and outreach, through national and global institutional partnerships.

ARTICLE XIX

Audit Reports
The accounts of the Society and Foundation shall be audited by an external agency authorized by the Treasurer at least every three years during year one of the Treasurer appointment or more frequently as determined by the Executive Council.


ARTICLE XX

Ethics and Conflict of Interest Committee
The Ethics and Conflict of Interest Committee shall consist of the Chairperson, and six additional SUS members appointed by the President.  The Chairperson of the Committee, appointed by the President with approval of the Executive Council, shall serve for a period of three years.  The six appointed members shall serve for a period of two years.  The terms of the members shall be staggered so that at least two replacements shall be appointed each year by the President.  A member of the Committee succeeding to the Chair shall begin a three year term at the time of accession.  The duties of the Committee shall be:  to review and manage all conflicts of interest and bias as they relate to the Society, to the SUS Foundation, and to the Academic Surgical Congress and to serve in an advisory and educational capacity for ethics policies and practices as they relate to the Society, SUS Foundation, and the Academic Surgical Congress.