- Professional Development
Eligible applicants include those who are currently within their first three years of a full-time, permanent faculty appointment within a department of surgery at the assistant professor or equivalent level. Applicants should NOT be an instructor or hold another type of annual or temporary appointment.
SUS Executive Council and Scholarship Committee members are excluded from serving as the mentor for applicants. They are listed here:
Timothy Donahue, MD (Chair)
Kimberly Brown, MD
Eric Choi, MD
Dai H. Chung, MD
Cristina Ferrone, MD
Amir Ghaferi, MD
David J. Hackam, MD, PhD
Andreas Kaiser, MD
Rachel Kelz, MD
Gregory D. Kennedy, MD, PhD
Benedict Nwomeh, MD
Rebecca M. Minter, MD
Timothy Pritts, MD, PhD
Taylor S. Riall, MD, PhD
Gretchen Schwarze, MD
Allan Tsung, MD
Kasper Wang, MD
Sharon Weber, MD
Rebekah White, MD
Sandra L. Wong, MD, MS
FUNDING PERIOD: July 1, 2018-June 30, 2019
This is a one-year award of $30,000. The funds can be used for either salary or expense support, but must be expended solely for the sponsored research project. No indirect costs will be covered. Generally, indirect costs would refer to costs such as electricity, water, internet services, janitorial services, etc., for which the award does not pay the institution at which you will conduct your research, but it is always best to speak with your Chair for guidance and procedures. The stipend is expected to cover the cost of the awardee presentation requirement which is listed below (i.e. no additional travel funds will be provided). The purchase of any equipment greater than $1,000 must be adequately justified in a budget justification section.
The deadline for submission of applications is to be determined. Applications will be reviewed by the Scholarship Committee. We will notify the top-ranking applicants to interview at the Academic Surgical Congress in Jacksonville, FL. Applicants selected to interview will be provided with additional details regarding the interview process. The winning applicant and the SUS research mentor(s) will be notified by email shortly after the interview process. Finalists will be responsible for funding their own airfare and lodging for the interview.
The awardee will be expected to provide the SUS office with an interim written report on the status of their research by December 31, 2018. The awardee will then be required to appear at the 2020 Academic Surgical Congress and provide a final report on their research to the Scholarship and Executive Committees and at the AAS/SUS Research Awards Session. All travel and registration funds for presentation at the ASC should be covered by the grant.
BEFORE YOU BEGIN:
Applications must be submitted using the online submission site. All files must be uploaded by the applicant IN PDF FORMAT (REQUIRED). Grants which are incomplete or do not follow the page limits or formatting guidelines will not be reviewed.
Applicants are encouraged to begin by consulting with their institution’s contracts and grants office for information regarding the processing requirements for grant applications to ensure compliance with institutional policies and procedures. While each institution's policies differ, many require notification of intent to submit a proposal at least one month prior to the application submission deadline. Please familiarize yourself with any institutional deadlines you must meet, and allow plenty of time for the review and authorization process, as well as for any delays or unforeseen circumstances that may arise.
The application process consists of the following steps:
1. Create an Account
Applicants must create an account in the system, activate it, and complete Section 1 which includes general applicant institution information.
2. Complete SUS Member, Research Mentor, and Department Chair Information
Applicants must complete Section 2 which includes SUS Sponsor, Research Mentor, and Department Chair Information. Once you have entered their information and selected the Send Email button, automatic emails will be sent to the SUS Sponsor, Research Mentor, and Department Chair requesting them to upload letters of recommendation directly to the system. Please note that applications are not considered complete until the letters have been received, therefore you should complete Section 2 well in advance of the deadline to allow your letter writers time to upload their letters. If you are completing your application in stages, you MUST also click on the Save & Finish Later button at the bottom of the page in order for your letter writer to successfully be able to upload a letter for you. Letter writers will receive an automatic email with a link but will not be able to upload a letter for you unless you Save or Submit your application.
3. LETTERS OF RECOMMENDATION
THREE letters of support must be included with your application:
A. SUS MEMBER SPONSOR: The letter(s) from the SUS member sponsor should cover the basics of recommendation, such as why they have chosen to be your sponsor, their thoughts on your proposal, research, honors, publications, etc. They should indicate the value they feel in your participation/application and may choose to include comments regarding your abilities and your potential contributions to the field.
PLEASE NOTE: In order to meet the eligibility requirements, the SUS Member Sponsor must be a member in good standing of the SUS. If your sponsor is not certain of their SUS Membership status, they must contact the SUS Membership Services Department to confirm (details at the bottom of this page).
B. RESEARCH MENTOR: The research mentor’s letter(s) should provide details regarding the mentorship plan, including information on research environment, plan for supervision, and other educational activities during the course of the award period. A collaborator familiar with your research may also submit a letter on your behalf, describing his or her mentorship track-record and the outcome of previous trainees.
C. DEPARTMENT CHAIR: The letter from the Chairman (whether or not an SUS member) should indicate the research capability of the applicant and the institutional support for the applicant in terms of salary, laboratory space, and protected time available for the pursuit of research. It should also provide confirmation that the institution will not subject the award to an indirect costs tax.
NOTE: If the Research Mentor and SUS Member Sponsor are the same person, we request that you submit an additional faculty recommendation letter commenting on your candidacy for the award, ability to complete the proposed work, and overall research aptitude.
4. RESEARCH APPLICATION
Applications may use either 11 pt. Arial or 12 pt. Times Roman font, with single spacing and standard 0.5 inch margins (top, bottom, left, and right) for all pages, including continuation pages. No information, including the PD/PI's name and page numbers, should appear in the margins. Applications which are incomplete or do not follow the page limits or formatting guidelines will not be reviewed.
The research application has a 5 page limit and should be structured as follows:
Preliminary data may be included in the Approach Section; however, this section must not exceed 2.5 pages. A maximum of 10 references may be included and should be listed using no more than ½ of a separate page immediately following the application.
5. INSTITUTIONAL AUTHORIZATION FORMS
Approvals must be submitted from the Chairman of the Department and the administration (Dean or Fiscal Officer) of the institution in which the research will be performed verifying various institutional requirements and approvals (e.g. research, administration, human subjects and animal care committee, approvals etc.).
Please download and print a hard-copy of the Award Authorizations Form, which is available for download in Section 3 of the application. Please upload the form once the signatures and approval have been received. . NOTE: “Save and Finish Later” and “Submission” of your application are 2 separate activities. Save and Finish later will save your work but will not submit the application. You may save and finish later as often as you like, it will not change or submit your application. Submit should only be selected when your application is complete and all files have been uploaded. .
6. ANIMAL OR HUMAN SUBJECT AUTHORIZATION
Approvals must be submitted for the use of animal or human subjects, if appropriate, as the SUS would not fund a project which might not receive animal use committee approval. The status of IRB and IACUC approvals may be stated as pending, but the approvals would need to be in place prior to the start of the award funding (July 1, 2018). An approved IRB may be submitted as the “human rights” authorized officer, and approvals that are in process may be noted as "approval pending" in the authorized officer signature section of the application.
All biosketches are required to follow the newly published NIH format (updated November 22, 2016), and a sample can be found at:
A Biosketch is required and must be uploaded for each of the following:
Each biosketch should include the items outlined below:
Education and Training: Begin with baccalaureate or other initial professional training, and include postdoctoral training.
Positions and Honors: List honors and previous positions, including your present position, in chronological order.
Peer-reviewed Publications: Please list only peer-reviewed publications and manuscripts that have been accepted for publication. Do not list abstracts, manuscripts submitted or in preparation, invited commentaries, letters to editors, lectures, presentations, non peer-reviewed articles or book chapters.
Research Experience: List both ongoing and completed research projects.
8. FACILITIES AND RESOURCES DESCRIPTION
Upload a description of the Facilities and Resources that will be available to the applicant during the time of the award.
9. Budget Document
Upload a proposed budget.
SUS EXECUTIVE OFFICE CONTACTS:
For questions regarding award eligibility or qualifications, authorizations and application content, please contact Scholarship Coordinator Catherine Sutherland in the SUS Office at: (310) 986-6442 ext. 107, or by email: firstname.lastname@example.org.
For questions regarding SUS Member status, please contact the SUS Membership Services Department at:
(310) 986-6442 ext. 138, or by email: email@example.com.